Promotional communications
We may use your personal data to send you updates by email, post about legal
developments that might be of interest to you and/or information about our services,
including any new services that we may be offering.
We have a legitimate interest in processing your personal data for promotional purposes
(see above ‘How and why we use your personal data’). This means we do not usually need your consent to send you promotional communications. However, where consent is
needed, we will ask for this consent separately and clearly.
We will always treat your personal data with the utmost respect and never share it with
other organisations for marketing purposes.
You have the right to opt out of receiving promotional communications at any time by:
• contacting us by emailing Aswaq Mizher, our Data Protection Officer
dpo@amzlaw.co.uk
Please advise us if you would prefer not to receive any future e-communications from us
We may ask you to confirm or update your marketing preferences if you instruct us to
provide further services in the future, or if there are changes in the law, regulation, or the
structure of our business.
Who we share your personal data with
We routinely share personal data with:
• professional advisers who we instruct on your behalf or refer you to, eg
barristers, medical professionals, accountants, tax advisors or other experts;
• other third parties where necessary to carry out your instructions, eg your
mortgage provider or HM Land Registry in the case of a property transaction or
Companies House;
• credit reference agencies;
• our insurers and brokers;
• external auditors, eg in relation to ISO or Lexcel accreditation and the audit of
our accounts;
• our bank
• external service suppliers, representatives and agents that we use to make our
business more efficient, eg typing services, marketing agencies and document
collation
We only allow our service providers to handle your personal data if we are satisfied they
take appropriate measures to protect your personal data. We also impose contractual
obligations on service providers relating to ensure they can only use your personal data to
provide services to us and to you.
We may disclose and exchange information with law enforcement agencies and regulatory
bodies to comply with our legal and regulatory obligations
.
We may also need to share some personal data with other parties, such as potential buyers
of some or all of our business or during a re-structuring. Usually, information will be
anonymised but this may not always be possible. The recipient of the information will be
bound by confidentiality obligations.
We will not share your personal data with any other third party.
Where your personal data is held
Information may be held at our offices, third party agencies, service providers,
representatives and agents as described above (see ‘Who we share your personal data
with’).
Some of these third parties may be based outside the European Economic Area. For more
information, including on how we safeguard your personal data when this occurs, see
below: ‘Transferring your personal data out of the EEA’.
How long your personal data will be kept
We will keep your personal data after we have finished advising or acting for you. We will
do so for one of these reasons:
• to respond to any questions, complaints or claims made by you or on your
behalf;
• to show that we treated you fairly;
• to keep records required by law.
We will not retain your data for longer than necessary for the purposes set out in this
policy. Different retention periods apply for different types of data. Further details on this
are available in our client care letter/terms of business.
When it is no longer necessary to retain your personal data, we will delete or anonymise
it.
Transferring your personal data out of the EEA
To deliver services to you, it is sometimes necessary for us to share your personal data
outside the European Economic Area (EEA), eg:
• with your and our service providers located outside the EEA;
• if you are based outside the EEA;
• where there is an international dimension to the matter in which we are
advising you.
These transfers are subject to special rules under European and UK data protection law.
Your Rights
You have the following rights, which you can exercise free of charge:
Access
The right to be provided with a copy of your personal
data
Rectification
The right to require us to correct any mistakes in your
personal data
To be forgotten
The right to require us to delete your personal data—in
certain situations
Restriction of processing
The right to require us to restrict processing of your
personal data—in certain circumstances, eg if you
contest the accuracy of the data
Data portability
The right to receive the personal data you provided to
us, in a structured, commonly used and machine readable
format and/or transmit that data to a third
party—in certain situations
To object
The right to object:
—at any time to your personal data being processed
for direct marketing (including profiling);
—in certain other situations to our continued
processing of your personal data, eg processing carried
out for the purpose of our legitimate interests.
Not to be subject to automated
individual decision-making
The right not to be subject to a decision based solely
on automated processing (including profiling) that
produces legal effects concerning you or similarly
significantly affects you
If you would like to exercise any of those rights, please:
• complete a data subject request form by contacting our Data Protection
Officer
• email, call or write to our Data Protection Officer—see below: ‘How to
contact us’; and
• let us have enough information to identify you [(eg your full name, address
and client or matter reference number)];
• let us have proof of your identity and address (a copy of your driving licence or
passport and a recent utility or credit card bill); and
• let us know what right you want to exercise and the information to which your
request relates.
Keeping your personal data secure
We have appropriate security measures to prevent personal data from being accidentally
lost, or used or accessed unlawfully. We limit access to your personal data to those who
have a genuine business need to access it. Those processing your information will do so
only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will
notify you and any applicable regulator of a suspected data security breach where we are
legally required to do so.
If you want detailed information from Get Safe Online on how to protect your information
and your computers and devices against fraud, identity theft, viruses and many other
online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM
Government and leading businesses.
How to complain
We hope that we can resolve any query or concern you may raise about our use of your
information.
The General Data Protection Regulation also gives you right to lodge a complaint with a
supervisory authority, in particular in the European Union (or European Economic Area)
state where you work, normally live or where any alleged infringement of data protection
laws occurred. The supervisory authority in the UK is the Information Commissioner who
may be contacted at https://ico.org.uk/concerns
or telephone: 0303 123 1113.
Changes to this privacy policy
This privacy policy was published on August 2021
We may change this privacy policy from time to time, when we do we will inform you via
email and by notice on our website.
How to contact us
Please contact us by post, email or telephone if you have any questions about this privacy
policy or the information we hold about you.
Our contact details are shown below:
Our contact details
AMZ Law
449 Edgware Road, Marble Arch,
London W21TH
, Tel: 0207 724 7888
Our Data Protection Officer's contact details
Ashwaq Mizher,
Email: dpo@amzlaw.co.uk,
Tel: 0207 724 7888
Do you need extra help?
If you would like this policy in another format (for example audio, large print, braille)
please contact us (see ‘How to contact us’ above).